Project Management Concepts – The Project Manager Manages

Today I want to look at how the project work gets done. We already know we need to protect the team, and make sure they can get on with the tasks assigned to them. But this also means we need to get on with the tasks assigned to us, the job of project management. The concept I am looking at today is: The project manager doesn’t do the work, he does the managing.

Project management is hard work. On all but very small projects, it is a full-time job. And that means you really shouldn’t be being pulled off to do other work in the project.

I’m not saying that we don’t have the skills to do some of the work. Many of us will have worked our way up through doing project work – we are used to it, and we understand it.

But if we are doing the work, then we aren’t managing the project! We need to remember where our skills lie. Often we will get dragged into doing the some of the tasks, but this is a failure of project management (usually on the organization’s behalf), not an essential part of it.

Make sure you are using appropriate resources to get the work done. The project manager is rarely an appropriate resource! And that gives us a project management concept: The project manager doesn’t do the work, he does the managing.

(Having said that, I have ended up doing project work for the majority of projects I have worked on. This isn’t a good thing, but it is the real world. You should aim to avoid this if at all possible.)

Project Management Concepts – Why Do We Do Projects?

I’ve been giving some thought recently as to what lies behind the work we do as project managers. Too often we get caught up in the tools and techniques, the how of what we do, without looking at the concepts and ideas behind it, the why of what we do.

Let’s go back to the very basics. Why do we do projects? What are they for?

I think this one is simple, but far too often forgotten: The primary aim of every project is to benefit the business.

To begin with, let’s look at the traditional view of business as usual. A company has a particular process it goes through to create its product, to produce as many of it as the company can.

One of the things we can say about this situation is that it is steady-state – the company can continue going through the same process to build ever more of its product. But, of course, the environment that the business operates in is going to change. And that means the company needs to adapt.

This is where projects come in. A project is about change. An individual project in this case could be about improving manufacturing methods, developing a new product to make, finding new markets, and so on. While the details of the project may change, all of them are change, about bringing change into the business.

But why would we want to do this? Why bring change into the business? Well, as I have already suggested, a business cannot stay the same while the environment it is in changes. New competitors may arise, economic conditions may alter, suppliers may go out of business.

A company that doesn’t react to these changing conditions, that doesn’t bring change into itself, will fall behind. It will suffer because other companies are reacting to the changing environment. These companies will take their market share, and eventually drive the first company out of business.

This means that we need to find a way to help the business. We need to deliver a project that benefits the business.

Now, of course, that benefit can make different forms. In general, the output of the project will directly either make, or save, the company some money. For example, the project may develop a new product to be sold, or improve manufacturing processes to reduce costs.

But this is only a generalisation – it may be the project itself only touches on the financial side indirectly. For example, a project may improve brand awareness in the marketplace. While this improved awareness will lead to increased sales, the project itself doesn’t deliver them.

So that’s why we do projects – we bring change into the business, and by doing that, or at least doing it successfully, we benefit the business. And that is one of my project management concepts: The primary aim of every project is to benefit the business.

Employing Management Concepts for First Time Businessmen Through Practice Management Software

Many of first time business persons think that management concepts are stuffs exclusive to big and giant corporations only. Being conscious of different ideas involved with business do not appeal to them at the moment for they believe that they are not yet that progressive to implement such methods. This is not so, management practitioners say otherwise. From the start, these concepts should be utilised so that it won’t be difficult for business people to hurdle challenges as they continue with the business. Fortunately, practicing these management concepts is a lot easier with the help of practice management software.

According to several publications, the definition of management can be summarised as the art of planning, organising, staffing, controlling, and leading. How does the software fit in so that it can help you manage your business from day one? Let us discuss each concept individually and relate it to the software.


Planning is the processing of formulating goals, setting as well as implementing strategies, and delineating tasks or responsibilities to achieve the goals. You cannot implement successful planning without relevant information. Planning is dynamic. Thus, the frequency by which you perform it largely depends on the needs for it. These can refer to either short term or long term needs. Thus, different features that are loaded with management software can help you store information that you need for planning. These include sales, marketing, billing, customer data basing, and so on.


The software is already organised into categories which will be helpful for your business. For example, it is already equipped with invoicing, product management, team management, customer profiling, and scheduling as examples. The software is also organised for each category include so it will be easy for you to gather the data once you need them.


Since the software is already organised for different aspects of your business, staffing people is very easy as you do not put these people randomly and learn the tricks of their jobs. The software also helps delegate work effectively so no two people will be doing the same task. Thus, you operate cohesively with the help of practice management software.


Controlling is a management function where it reviews the business operation and checks for flaws and errors in order to correct it. The software will be very relevant as it carries and stores vital data like sales, expenses, customer lists, among others. These information helps first time business persons check aspects of their operation that needs to be improved in order to earn more profit, stay afloat, and be competitive.


Leading is simply used as a means to inspire people. Employees will follow their boss or the business person because his or her subordinates believe in him. The business man or woman on the other hand will be inspired to set an example which is worthy of emulation. With that, the software is a reliable tool for businessmen to do things right from the start.

In conclusion, practice management software helps first time business people perform different management functions because vital information are loaded and stored in it and it can be utilised for specific functions and purposes.