Maximize Your Management Concept Training Course For Higher Work Effectiveness

A management concept training course, when applied correctly, can help to boost your company’s production and work effectiveness. When you apply the concepts that are taught in the course and are consistent, you will notice an exponential increase in efficiency in regards to personnel and operations. While there are many different types of management concept training courses available, only a handful are on a level where they can be properly utilized on an organizational level. These five tips will help you maximize and hone the skills that you learn in a management concept training course.

1. Use your Notes

All too often people sign up for training courses and skills enhancement courses and when they walk out the door they leave a good percentage of what they learned behind them. Studies show that people only retain a small percentage, in the neighborhood of 24%, of information that they are told or taught – unless they write it down. Take notes and USE THEM! Refer to them often, transcribe them to share with coworkers and apply what you learned to real life situations.

2. Have Regular Staff Development Meetings

Having regular staff development meetings where you reiterate and expand upon the material you covered at your management concept training course will help to make it a part of your organization. As you work on your skills, developing them and honing them, you are applying them to real life situations. Additionally, you are working with others in the applications of the principles taught.

3. Create a Focus Group

Create a focus group with a good, diverse team to bounce ideas off of each other. Discuss the principles that you learned, use your notes from the course and talk about ways to realistically apply the principles to your own organization. Explore creative applications for the skills and teach the other members of the focus group the skills you learned in your management concept training course.

4. Ask Questions

Ask questions and get feedback about how the principles and skills are working in your organization. Don’t, however, contain your quest for feedback solely to upper management. Ask lower level employees. They are often on the front lines, dealing directly with customers, product and operations so their feedback and suggestions could prove to be invaluable.

5. Keep on Learning

Don’t limit yourself to just one management concept training course, keep on learning! Take other courses that are related to your topic and look for courses that build on your existing skills, particularly those that you learned through your initial management concept training course. Never stop learning, update your skills, abilities and knowledge regularly.

When you attend a management concept training course, you can bring to your organization and position. There are even more ways that you can help your managers increase their effectiveness at work, never stop exploring.

Project Management Concepts – Awareness and Control

I’ve been giving some thought recently as to what lies behind the work we do as project managers. Too often we get caught up in the tools and techniques, the how of what we do, without looking at the concepts and ideas behind it, the why of what we do.

Today, I want to look at what we are trying to achieve when managing a project. What do we actually want to get from project management?

The project management concept I want to look at today is: Project management needs both awareness and control of the project. Control is impossible without awareness.

We already know that project management is about bringing change into a business, in a limited fashion. In other words, we attempt to control change, to stop it being chaos.

But to be able to do that, to have that element of control, we also need to understand what is actually happening with the project. We need to have an awareness of what is going on.

Without that awareness, control becomes impossible. You simply cannot know what direction you need to steer the project in if you don’t know what direction it is currently going in! You can’t know if your attempts at control are working unless you can see what is happening.

So, we need to be aware of what is happening in the project, so that we can then try to control what is happening in the project. And that brings us to a project management concept: Project management needs both awareness and control of the project. Control is impossible without awareness.

Project Management Concepts Through Interview Questions for Project Managers – 3

The aim of this series of articles is to introduce project management concepts. Interview questions one may face for project Manager positions, are used as a vehicle to introduce these concepts. This is the third part of the series and covers additional concepts. The series is going to be in ten parts, and each article in the series will discuss five questions that you may get asked and explain the related questions. Concepts introduced should help you prepare for PMP certification that is often required for a Project Manager position.

Project managers need diverse skills besides being a professional manager.

What are the additional skills a project manager might need?
A PM needs to be skilled in all the knowledge areas required for project management. Strong leadership qualities are a necessity for the person. Planning, vision, leading the team and such skills are needed that make for good generals. He has to take a bunch of disparate people to a common goal. Business environment imposes other constraints like a given budget and time limits.

Processes and process groups are important concepts in project management.

How does one define a process and a process group?
The emphasis on process arises from the fact that when a process, or a clearly defined way of doing things, is used risks of making mistakes are reduced. That in turn, means that the end product of the process comes out with minimal flaws. A process needs to define not only the required actions but also the sequence in which they should be invoked. An activity as elaborate as a project needs to have processes defined for many tasks. Each of these processes should define clear inputs, defined outputs and the tools and techniques to be used on the inputs. As a process goes through various stages of its life, different sets of processes are required to get the required tasks done. These groups have been defined as process groups in the Project Management Book of Knowledge. Planning process group is one such example.

While discussing the qualities of a PM, reference was made to knowledge areas.

What specific knowledge areas apply to the successful execution of a project?
Communication management must be the most critical thing in any endeavor involving human beings. Management of scope of projects has to be next most important knowledge area. Keeping the scope well-defined is a necessary condition for its success. Executing a project in terms of its scope is not sufficient. Given enough time and money, possibly, any project of any scope can be achieved! Time and cost/budget management are two other relevant knowledge areas. Quality management knowledge needs to be added to the required knowledge areas as a defined level of quality is a must. Project integration knowledge puts it all together and thus is a necessity. These main knowledge areas are supported by a few more. Monitoring and controlling of risks, is vital as is procurement of material and at the right time. Since all of these activities are to be conducted by human being, human resources management is another required support area.

Project Integration Management covers activities that ensure all activities undertaken work towards success of the project. All the processes need to be geared toward that goal.

What processes are needed?
Project charter development is like an anchor point. That is what defines what exactly the project is. All the relevant plans are the next most important set of activities. These would include project management plan development, direct and manage project execution and monitor and control. The final set of activities is the closing of the project or the current phase. Changes are inevitable. What needs to be done is that an integrated change management is in place so that these changes do not cause any chaos.

What are the important check items a PM should keep in mind always?
A PM needs to be constantly aware of a few key issues. Risk is one such issue. A PM should be able to take lowest risk actions. That requires that he/she is constantly aware of the risks. Assumptions, issues and dependencies applicable to decisions taken, defined scope and just about everything else should be clearly known to the PM. RAID is a mnemonic applied to these factors. For a PM, being on top of RAID is vital.

Part 4 will take up another five questions. 10 articles will cover 50 questions between them.